UCAS Application Procedure

Dates and Deadlines

2 July

UKCAT testing begins


Draft personal statement complete

Research on universities and courses continues

1 August

Registration opens for all LNAT candidates

16 August

Collect AS results. Confirm grades match places you wish to apply to

1 September

LNAT test sitting begins

Opening date for receiving BMAT entries


Decisions made on courses & institutions

Personal statement completed. UCAS on-line application started

1 October

Closing date for BMAT entries

2 October Deadline for taking UKCAT exam

15 October

Official deadline for Oxbridge, vets, medicine and dentistry

UCAS forms completed and checked. Reference written by tutor


Deadline for completed UCAS forms

31 October

BMAT test date

23 November

BMAT results issued to candidates

15 January 2019

Applications received by UCAS after this date are LATE


Check deadlines for rejecting or accepting offers

Late February

Start of Extra for eligible candidates

24 March

Applicants deadline for Art and Design applications not using the 15th Jan deadline


Students choose one or two offers to “keep” – one firm offer and one insurance offer. This is a contract and if you get the grades required you will be expected to take up the offer.

30 June

UCAS stops accepting late applications. Clearing starts

15 August 2019

Results Day – Sixth form staff will be in College to help.

Higher Education Jargon Buster

Jargon What it means


BioMedical Admissions Test – for some medicine degrees at Bristol, Cambridge, Oxford, Royal Veterinary College, University College, Imperial College, Manchester. See BMAT website for further details including registration process


Conservatoires UK Admission Service – for music courses at Birmingham Conservatoire, Leeds College of Music, Royal College of Music, Royal Northern College of Music, Royal Scottish Academy of Music and Drama, Royal Welsh College of Music and Drama, Trinity College of Music

Conditional Offer

An offer which depends on getting certain grades


You receive an offer but decide to reject it


Apply this year but not start the course until a year later. If you would like to do this, make sure that the university accepts deferred entry for your course and remember to indicate Deferred in Section 3 of your application


  • A three or four year programme of HE study
  • BA – Bachelor of Arts
  • Bed – Bachelor of Education
  • BEng – Bachelor of Engineering
  • BMus – Bachelor of Music
  • BSc – Bachelor of Science
  • BVSc – Bachelor of Veterinary Science
  • FA or FSc – Foundation Degree – vocational degree. Can lead on to a full degree
  • LLB – Bachelor of Law
  • MBChB – Bachelor of Medicine
  • Combined degree – made up of modules of different subjects
  • Joint degree – two subjects studied equally
  • Single degree – focus on one major subject
  • Sandwich course – periods of study at university are alternated with periods of study in industry
  • Sandwich courses usually last for 4 years

Firm Acceptance

Your first choice of course (see Insurance)

Foundation Year

Before your first year if you don't have the right qualifications eg for Art, Engineering, Medicine degree

Insurance Acceptance

Your second choice acceptance. If you don't get the grades for your Firm Acceptance, you might get into your Insurance place


National test for Law – needed for entry to some law degrees at Birmingham, Bristol, Cambridge, Durham, Glasgow, Kings College, Manchester Met, East Anglia, Nottingham, Oxford, University College. See LNAT website. Register from 1 September.  You need to register and pay online


Medical Schools Admission Test – for entry to some medicine degrees at Kings College, Queen Mary's, Warwick.


Universities and College Admission Service

UCAS Track

Online system for tracking progress of your application

UCAS Apply

The UCAS online application system


UK Clinical aptitude test – used in the selection process by a consortium of UK medical and Dental Schools.  See UKCAT website for further details

Art Courses

Some Art and design courses will use an application deadline of 15 January and some will use 24 March. The application deadline will be clearly shown on course search at www.ucas.com. Course search will also allow students access to course entry profiles, which will specify whether a portfolio, interview or other evidence may be required as part of the selection and admission process. Applicants view their invitation to attend an interview or audition, submit a portfolio etc using Track

UCAS Extra

If you have used all of your five choices and you find yourself without any offers, for whatever reason, you can use Extra – it will allow you to have another choice without having to wait until clearing


If your results meet and exceed what was needed for the offer you accepted as your first choice, you will have five calendar days to research alternative courses, if you so wish, whilst holding your confirmed place.  Bear in mind that adjustment is not compulsory, that there might not be any places available on the most popular courses and course availability may fluctuate as places are relinquished or taken up.


Runs from the middle of July and helps to place students who have not got the right grade or who have applied late on courses where there are still places

UCAS Tariff – Points System

Some courses ask for grades eg BBC; others ask for points eg 140

AS/A2, Applied A levels EPQ is worth half an A level

Grade AS A2
A*   56
A 20 48
B 16 40
C 12 32
D 10 24
E 6 16

Cambridge Technical (ICT,Business,Media)

Certificate (3 units) Introductory Diploma (6 units)
Distinction * 28 56
Distinction 24 48
Merit 16 32
Pass 8 16

Cambridge Technical (ICT, Media, Science) (2 A Level Equivalent)

Diploma (ICT/Media)
D*D* 112
D*D 104
DD 96
DM 80
MM 64
MP 48
PP 32

CACHE Level 3 Childcare and Education (3 A level Equivalent)

A* 168
A 144
B 120
C 96
D 72
E 48

Filling in your UCAS Apply online form – some key points

You must choose to register as part of a school/college.

The 'buzzword' which you will need the first time you register is given by your tutor

UCAS will give you a username when you register. You will then give a password which must have 6 to 14 characters and include at least one number and a memorable phrase.


Section 1

  • Straightforward. It's helpful if you include your mobile phone number and email address in case we need to contact you urgently.

Section 2

  • Scottish Candidate Number and BTEC registration number – if applicable
  • Student Support Arrangements – North Yorkshire County Council
  • Fee Code – 02 LEA, SAAS, NI, Ed/Lib Boards, DfES
  • Area of permanent residency – for most students this is North Yorkshire. Some might live outside North Yorkshire, eg Redcar & Cleveland
  • Residential Category – for most students this is A UK Citizen/EU National
  • Ethnic Origin – see codes
  • Country of Birth – for most this is England
  • Nationality – for most students, this is British – it is as written on your passport
  • National Identity – *see below

Section 3 – Applications

  • You can have up to 5 choices but you only have 4 choices for medicine, veterinary, dentistry and only 1 choice for Oxbridge
  • You don't need to use up all your choices if you don't want to
  • Campus code is sometimes needed if the university has more than one location for its courses
  • Further details requested – some courses ask you about this. Check the box on the course description on the UCAS website
  • Point of entry – don't worry about this. It's only for students who are not starting their course in Year 1
  • Home – are you living at home whilst studying?
  • Defer – do you want to defer (put off) your entry for a year? Check that the university allows this for your course

    * This reflects how you choose to classify yourself

    B = British, E = English, I = Irish, S = Scottish, W = Welsh,O = Other, R = I prefer not to say

  • Disability/Special needs – O = None – see codes for other

Section 4 – Education

  • Details of your secondary schools (Northallerton School & Sixth Form College/Bedale for most students)

Section 5 – see applying online guidance book for relevant information

Section 6 – Additional Information

  • This information is not used to judge your application
  • Occupation background – the job of whichever of your parents earns the most
  • Ethnic origin – checks codes available

Section 7 – Qualifications

  • List the qualifications you already have and ones that you are currently studying for.
  • If you have received AS grades, you must include them, even if you are re-sitting some units
  • If you declined an AS grade you do not need to include it
  • You do need to include individual unit results
  • The date to put is the date you received your results – in the vast majority of cases this is August
  • The exam boards need to be listed – ask your subject teacher
  • The Sixth Form College Centre is: 48133

Section 8 – Special Needs or Support – complete as necessary

Section 9 – Employment

  • Include any part-time work, holiday jobs etc.
  • Do NOT include work experience – this can be referred to in your personal statement

Section 10 – Personal Statement

  • It's best to prepare your statement in Word first, then paste it in
  • Do not use formatting such as bold or italics until you've pasted it into Apply

Section 11

  • Once you have completed your UCAS application your tutor needs to check it.  When you are told to you can pay for your application - £13 for one choice and £24 for up to 5.  You must pay online. Pay and submit sends it to one of the sixth form admin team, who do a final check before sending it to UCAS.

If you have any queries please see staff in the Sixth Form Office or email:

Mrs Redpath - redpath.k@northallertonschool.org.uk

Mrs Harris - harris.b@northallertonschool.org.uk

Mr Ient - ient.g@nortahllertonschool.org.uk